Judo BC collects information from its members in accordance with the Personal Information Protection Act (British Columbia “PIPA”) and the Judo BC privacy policy. Judo BC may from time to time provide information to partner organizations. Partner organizations are those organizations which Judo BC has engaged to assist in the operations and furtherance of judo in British Columbia. The information provided to partner organizations may include club contact information and statistical information. Judo BC will not disclose personal information unless consent has been obtained or PIPA permits the disclosure.

As representative of a member club of Judo BC, we have read the Judo BC Constitution, Bylaws, Policies and Procedures available on the Judo BC Website and agree to adhere to all published policies, including but not limited to the following:

• Provide a safe training environment for all participants and members.

• Adhere to the Judo BC Codes of Conduct and the BC Universal Code of Conduct.

• Ensure all coaches and instructors are registered with Judo BC and have met the minimum coaching requirements, including first aid.

• Ensure that all individual members are registered. Use and retain appropriate waivers & releases for all individually registered members.

• Track, record and submit membership data and payments as outlined in the membership policy for all individual club members by the requested deadlines.

• Track, record, retain and submit required participant list data and payments (where applicable) by month end for all special programs and one-day events.

• Understand that from time to time Judo BC staff or Board appointed member may conduct a field audit and verify membership registration, request supporting documentation to ensure registration compliance.

• Adhere to all established deadlines for all program activities administered by Judo BC.

• Inform Judo BC of any out of facility activities to ensure appropriate insurance coverage is available (i.e. Mall displays, school presentations).

• Notify and file incident reports and accident claim forms with Judo BC for all injuries which occur with your Judo BC sanctioned programs and activities.

• Participate only in Judo BC sanctioned activities and submit the appropriate documents for sanctioning requests with Judo BC for all out of province activities.

Failure to comply with the Judo BC policies and procedures may result in placement into bad standing. Insurance coverage applies for clubs in good standing, when all requirements of registration are fulfilled. Failure to register individual members or provide required summary of participant lists will be considered an act of misrepresentation and may adversely affect the club’s membership. There will be no insurance coverage for unregistered members or unlisted participants.